Budget Scope
Manage the scope and depth of information relating to the categories of expenditure in the IT budget (for example, capital expenses, operations expenses, shadow IT, and so on).
Improvement Planning
Practices-Outcomes-Metrics (POM)
Representative POMs are described for Budget Scope at each level of maturity.
- 1Initial
- Practice
- Focus is on IT operations budget only.
- 2Basic
- Practice
- Plan the budget for the current year.
- Outcome
- There is a basic understanding and recording of budgets, with a single year horizon.
- Metric
- Annual budget plan available.
- Practice
- Set budgets for most IT projects.
- Outcomes
- Some IT categories are captured by budgets e.g. IT operations & projects.
- Significant ‘shadow IT’ may exist.
- Metric
- % of IT projects with budgets.
- 3Intermediate
- Practice
- Plan the budget for a span of 1–2 years.
- Outcome
- The IT budget plans can be viewed 1–2 years out.
- Metric
- Timespan of budget plans.
- Practice
- Capture most IT categories in the budget.
- Outcomes
- The budget includes most planned IT spend e.g. IT operations & projects.
- Some ‘shadow IT’ may still exist.
- Metric
- % of IT categories with budgets.
- 4Advanced
- Practice
- Develop multi-year budget plans.
- Outcome
- The IT budget can be viewed across a number of years, facilitating long-term planning.
- Metric
- Timespan of budget plans.
- Practice
- Capture the full scope of IT spend and revenue generated, including ‘shadow IT’.
- Outcome
- All IT spend and revenue generated from IT services in the organization are available in one place.
- Metric
- % of IT categories with budgets.
- 5Optimized
- Practice
- Develop dynamic multi-year budget plans and actively monitor for improvement opportunities.
- Outcome
- Multi-year IT budget plans are always available and up to date, enabling planning discussions with the rest of the business.
- Metric
- Dynamic multi-year budget plans available.
- Practice
- Dynamically manage the budget to optimize IT spend and revenue information.
- Outcome
- The budget overs full organizational IT spend, with a depth of information available to dynamically manage it.
- Metric
- % of IT categories with budgets dynamically managed.