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Budget Scope

A1

Manage the scope and depth of information relating to the categories of expenditure in the IT budget (for example, capital expenses, operations expenses, shadow IT, and so on).

Improvement Planning

Practices-Outcomes-Metrics (POM)

Representative POMs are described for Budget Scope at each level of maturity.

1Initial
  • Practice
    Focus is on IT operations budget only.
2Basic
  • Practice
    Plan the budget for the current year.
    Outcome
    There is a basic understanding and recording of budgets, with a single year horizon.
    Metric
    Annual budget plan available.
  • Practice
    Set budgets for most IT projects.
    Outcomes
    • Some IT categories are captured by budgets e.g. IT operations & projects.
    • Significant ‘shadow IT’ may exist.
    Metric
    % of IT projects with budgets.
3Intermediate
  • Practice
    Plan the budget for a span of 1–2 years.
    Outcome
    The IT budget plans can be viewed 1–2 years out.
    Metric
    Timespan of budget plans.
  • Practice
    Capture most IT categories in the budget.
    Outcomes
    • The budget includes most planned IT spend e.g. IT operations & projects.
    • Some ‘shadow IT’ may still exist.
    Metric
    % of IT categories with budgets.
4Advanced
  • Practice
    Develop multi-year budget plans.
    Outcome
    The IT budget can be viewed across a number of years, facilitating long-term planning.
    Metric
    Timespan of budget plans.
  • Practice
    Capture the full scope of IT spend and revenue generated, including ‘shadow IT’.
    Outcome
    All IT spend and revenue generated from IT services in the organization are available in one place.
    Metric
    % of IT categories with budgets.
5Optimized
  • Practice
    Develop dynamic multi-year budget plans and actively monitor for improvement opportunities.
    Outcome
    Multi-year IT budget plans are always available and up to date, enabling planning discussions with the rest of the business.
    Metric
    Dynamic multi-year budget plans available.
  • Practice
    Dynamically manage the budget to optimize IT spend and revenue information.
    Outcome
    The budget overs full organizational IT spend, with a depth of information available to dynamically manage it.
    Metric
    % of IT categories with budgets dynamically managed.