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Variance Management

B2

Manage deviations of expenditure from the planned budget (by, for example, establishing escalation channels, and taking corrective actions).

Improvement Planning

Practices-Outcomes-Metrics (POM)

Representative POMs are described for Variance Management at each level of maturity.

1Initial
  • Practice
    Rely on the best endeavours of assigned personnel.
2Basic
  • Practice
    Report and investigate some variances.
    Outcome
    Budget variances are sporadically addressed.
    Metric
    % of budget variances addressed
3Intermediate
  • Practice
    Systematically review all reported budget variances.
    Outcome
    Budget variances can be reviewed and corrective action taken.
    Metric
    % of budget variances reported and addressed
4Advanced
  • Practice
    Measure, track and address budget versus actual spend for all stakeholders.
    Outcomes
    • Tracking allows for stakeholders to apply corrective actions to realize business benefits.
    • Proactive review and management of variances results in action taken to reduce cost / rebalance the IT budget.
    Metric
    % of projects where budgets are compared to actuals and corrective action taken to address any variances.
  • Practice
    Escalate all variances in the budget through defined resolution channels.
    Outcome
    Variance escalation provides increasing stakeholder awareness of budget variances and their involvement in variance resolution.
    Metric
    % of budget variances reported successfully addressed.
5Optimized
  • Practice
    Auto-manage budget variances with a continual focus on reducing both cost and risk.
    Outcome
    Defined budget tolerances can be applied in a balanced and flexible way, which leads to greater business value.
    Metric
    Ratio of budgeted spend to actual spend is approximately 1:1.
  • Practice
    Auto-escalate variances to stakeholders.
    Outcome
    Stakeholders are immediately informed on variances to encourage prompt action.
    Metric
    % of budget variances reported and promptly addressed.