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Budget Scope

A1

Manage the scope and depth of information relating to the categories of expenditure in the IT budget (for example, capital expenses, operations expenses, shadow IT, and so on).

Improvement Planning

Practices-Outcomes-Metrics (POM)

Representative POMs are described for Budget Scope at each level of maturity.

2Basic
  • Practice
    Plan the budget for the current year.
    Outcome
    There is a basic understanding and recording of the budget, with a single year time horizon.
    Metric
    Availability of an annual budget plan.
  • Practice
    Capture significant IT expenditure categories in the budget.
    Outcomes
    • Some key IT expenditures are captured by the budget, such as key IT operations and significant discretionary projects.
    • Significant 'shadow IT' may exist.
    Metric
    % of IT projects with budgets.
3Intermediate
  • Practice
    Plan the budget for a time horizon of 1– years.
    Outcome
    The IT budget can be viewed 1–2 years out.
    Metric
    Budget time horizon.
  • Practice
    Capture most IT expenditure categories in the budget.
    Outcomes
    • The budget includes most planned IT expenditures, including most IT operations and discretionary projects.
    • Some ‘shadow IT’ may still exist.
    Metric
    % of IT categories with budgets.
4Advanced
  • Practice
    Develop a multi-year budget.
    Outcome
    The IT budget can be viewed across a number of years, facilitating long-term planning.
    Metric
    Budget time horizon.
  • Practice
    Capture the full scope of IT expenditure categories and revenue generated in the budget, including ‘shadow IT’.
    Outcome
    All IT spend and revenue generated from IT services in the organization are recorded in one place.
    Metric
    % of IT categories with budgets.
5Optimized
  • Practice
    Develop a dynamic multi-year budget and actively monitor for improvement opportunities.
    Outcome
    A multi-year IT budget is always available and up-to-date, enabling planning discussions with the rest of the business.
    Metric
    Budget time horizon.
  • Practice
    Continually monitor the scope of the IT budget to optimize IT spend and revenue information.
    Outcome
    The budget covers full organizational IT spend, with a depth of information available to dynamically manage it.
    Metric
    % of IT categories with budgets that are dynamically managed.