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Supplier Qualification

C3

Establish suppliers on procurement systems and qualified supplier lists. Manage supplier qualification for the full range of IT products and services, including supplier phase-out in a controlled manner.

Improvement Planning

Practices-Outcomes-Metrics (POM)

Representative POMs are described for Supplier Qualification at each level of maturity.

1Initial
  • Practice
    Best endeavours of available personnel.
2Basic
  • Practice
    Define a set of minimal data needed to establish a supplier.
    Outcome
    The key data for supplier setup is agreed.
    Metric
    % of supplier selections following defined process
  • Practice
    Define the minimum data needed to terminate a supplier approval, and ensure the reason for termination is understood.
    Outcome
    There is agreement on supplier termination criteria and reasons for termination are understood.
    Metric
    % of supplier disqualifications following defined process
3Intermediate
  • Practice
    Ensure that systems supplier setup forms part of the supplier qualification process.
    Outcome
    There is consistency in supplier setup and alignment with the supplier qualification process.
    Metric
    % of supplier selections following defined process
  • Practice
    Ensure that the organization's systems access removal is part of the supplier disqualification process.
    Outcome
    There is consistency in supplier termination and alignment with the supplier termination process.
    Metric
    % of supplier disqualifications following defined process
4Advanced
  • Practice
    Maintain an up-to-date qualified suppliers listing making it available for use across all appropriate systems.
    Outcome
    The approved supplier listing is reliable and unapproved purchasing is prevented.
    Metric
    $/p.a. of unapproved IT supplier purchases
  • Practice
    Prevent supplier switch off until alternates are established and communicated to all relevant stakeholders.
    Outcome
    There is no gap in supply/service availability due to supplier change.
    Metric
    # of supplier disqualification issues
5Optimized
  • Practice
    Ensure that newly qualified suppliers are communicated to appropriate stakeholders and fully integrated into all supplier management systems.
    Outcome
    Supplier qualification is managed to make newly qualified suppliers available to the business.
    Metric
    $/p.a. of unapproved IT supplier purchases
  • Practice
    Ensure that details of newly disqualified suppliers are communicated to appropriate stakeholders and fully phased out from all supplier management systems in a seamless way.
    Outcome
    Supplier disqualification is managed to prevent any detrimental impact on the business.
    Metric
    # of supplier disqualification issues